Cleaning · Free invoice sample

Cleaning invoice template

The general shape of a cleaning invoice for a home or small commercial job. A base rate, add-ons, and supplies kept separate is what makes recurring billing easy to understand and easy to raise later.

Use this template in the app Sample document · illustrative figures only · no signup

Invoice #8001

Sample Cleaning Co. · Sample date

Due on receipt

Standard clean — rooms and areas as listed$180.00

Add-on services — inside oven, fridge, windows, or as listed$60.00

Deep clean or move-out surcharge if applicable$90.00

Supplies and consumables$15.00

Travel or minimum-visit charge$20.00

Total$365.00

Areas cleaned as listed above. Excludes: hazardous materials, exterior windows above ground floor, moving heavy furniture, and pest or mold remediation. Recurring visits billed per visit. Payment due on completion.

Sample template only. Company, figures, and scope are fictional and for illustration — not a quote, price guide, or market rate.

Common practice

Why it's written this way

Cleaning invoices are small and frequent. The format has to be scannable in five seconds.

Why a base rate plus add-ons?

Customers compare cleaners on the base rate. Keeping add-ons separate lets you stay competitive on the headline while still charging for extra work.

Why list the rooms or areas?

It defines the scope. "Clean the house" turns into disputes; "kitchen, two baths, living room, three bedrooms" doesn't.

Why show supplies?

A small supplies line explains your rate versus a solo cleaner using the customer's products, and it makes the price defensible.

Before you send it

What varies by state

Cleaning is rarely licensed, but tax and labor rules hit it harder than most trades.

Business registrationMost states don't license cleaners; some cities require a general business license or a specific registration for janitorial services.
Sales tax on servicesSeveral states tax cleaning services; others tax only commercial cleaning or none at all. This is one of the most-varied rules across states.
Worker classificationIf you use helpers, whether they count as employees or contractors is governed by state law and enforced actively in some states.
Bonding and insuranceNot legally required in most places, but property managers and commercial clients usually demand proof.
ContractsRecurring service agreements may fall under state auto-renewal or cancellation-notice rules.

General information, not legal, tax, or licensing advice. Requirements differ by state, county, and city and change over time. Confirm with your state licensing board and the local authority having jurisdiction before relying on any of this.

Estimator notes

Common questions

Flat rate or hourly?

Flat rate per visit for recurring residential work; hourly for one-time or unknown-condition jobs. Either way, list what's included.

Should I charge for supplies?

Yes if you bring them. A small fixed line is cleaner than trying to itemize.

How do I bill a move-out clean?

As a one-time surcharge on top of the standard clean, listed separately so the customer doesn't expect that price every visit.

What about cancellations?

State a cancellation window and fee on every invoice so it's on record before it's needed.